Weekly rota per department
Every employee and every day in one grid, with the week's hours against the contract.
New in Liberty Core
Staff shift planning without spreadsheets and group chats
Plan each department's week in minutes: pick a shift, click the days, and with “Publish” every employee sees their shifts in their own calendar. Days off, leave and target hours update themselves.
Shift planner19 – 25 Oct 2026
Pick a shift and click the days, or click a day.
EmployeeMon19Tue20Wed21Thu22Fri23Sat24Sun25Week
Kitchen
Max32h/ 40h
MarionLeaveLeave24h/ 40hFloor
Panos40h/ 40h
Selene16h/ 24hPick a shift and click the days.
Interactive demo
A week, planned in a few clicks
Pick a shift from the bar above and click the days, or click a day and choose. See each employee's hours against their contract and how many people are on each shift. Then publish and see the week the way an employee does.
- 1Pick a shift
- 2Click the days
- 3Press “Publish”
Shift planner19 – 25 Oct 2026
Pick a shift and click the days, or click a day.
EmployeeMon19Tue20Wed21Thu22Fri23Sat24Sun25Week
Kitchen
Max Cody32h/ 40h
Marion RoseLeaveLeave24h/ 40hFloor
Panos Seretis40h/ 40h
Selene Vasos16h/ 24h Morning1110010
Afternoon1110100
Night0000110
Split1111000
Employee's screenSelene VasosEmployeeMy shifts19 – 25 Oct 2026
- Mon19No shift
- Tue20No shift
- Wed21Day off
- Thu22No shift
- Fri23Night23:00–07:00
- Sat24Night23:00–07:00
- Sun25Day off
My week16h/ 24h
Employees only see what has been published.
In-browser demo with sample data — nothing is saved.
The problem today
When the rota lives in a spreadsheet and a dozen chats
Every week the same story: a spreadsheet that changes until the last minute, photos of it on phones, messages asking “what time am I on tomorrow?”. Nobody is sure which version is current, and changes leave no trace.
- A spreadsheet re-sent with every change
- Employees asking which shift they're on
- Gaps or double shifts spotted too late
- Shifts on top of leave days, hours that don't match the contract
What shift planning includes
Ready-made and custom shifts
Morning, Afternoon and Night from day one; add your own with a colour, an icon, split or overnight hours.
Click and it's done
Pick a shift and click the days, or “Copy previous week” for the whole week in one click.
Coverage at a glance
How many people are on each shift every day, so gaps show before they become a problem.
Published to the calendar
Every employee sees their shifts in their calendar and their team's week.
Every change in the history
What changed, for whom and by whom — per publish, day by day.
The flow in Liberty Core
How shift planning works
EmployeeHR / ManagerLiberty Core
- HR / Manager
Plan
HR or the team lead picks a shift and clicks the days — or copies last week and changes only the exceptions.
- Liberty Core
Check
Each person's hours show against their contract, how many are on each shift every day, and leave days stay locked.
- HR / Manager
Publish
Changes stay as drafts until “Publish”. One click makes the week official for the whole team.
- Employee
Employees see it
Shifts appear in their calendar and on their day; they also see their team's week.
One connected system
Part of the complete Liberty Core
The rota isn't just another file. A planned day off counts as a day off, target hours follow the plan, leave never spends a planned rest day, and time tracking shows what was actually worked against what was planned.
Change history, month lock & submission
Every process stays controlled and reliable.
Tamper-proof change history
Every action is recorded and never deleted — from a leave request to a session correction.
A timestamp on every action
The exact date and time of each change is stored with it.
Clear attribution
It's always visible who made a change, for which employee and what the previous value was.
Month lock
Once a month is over and checked, it's locked: employees can no longer change hours or absences — they send a correction request to HR.
Submission as a permanent record
When submitted, the month becomes final: no changes for anyone, not even HR.
Organised monthly records
Each month closes as a complete, checked set of data for every employee.
Related solutions
Shifts are the plan; the other processes are what actually happened
Alongside time tracking, leave and the team overview — in the same system.
Leave management softwareOnline leave requests, approval by the manager and balances that update themselves.See how leave worksEmployee time trackingClock in and out with one tap, clean work sessions and a monthly view of the hours.See time trackingAttendance and absence trackingWho is working, who is away and why — today's picture of your team on one screen.See the team overview
Every feature is part of Liberty Core, the staff management software.
Frequently asked questions
It's the plan that shows who works when and for how long. In Liberty Core you build it online per week and department, and once published every employee sees their shifts in their own calendar.
HR for everyone, and team leads for their own team. Other employees see their team's week, read-only.
Yes. A shift can have two time blocks (split) or end the next day (night), and you can create your own shifts with a colour and an icon.
A planned day off counts as a day off: it isn't flagged as a missing entry and doesn't use up a leave day. Days with approved leave stay locked in the rota.
No. Changes stay as drafts until you press “Publish”, so you can plan the week at your own pace.
The rota sets the expected hours. The hours that get paid still come from the actual time records.
