Marion RoseL0006Annual LeaveReason: Family trip
Leave management software for organised teams
Employees request leave from their own account, the manager approves it in one click and the balance updates instantly. No lost emails, no spreadsheet nobody trusts.
1PendingAwaiting a decision
18ApprovedThis month
2RejectedThis month
Marion RoseL0006Marion's balance 14 daysPress “Approve”.
Interactive demo
From request to approval in a few seconds
Try the process the way your team would: pick a leave type and dates, submit the request and see what the manager sees. Once it's approved, the balance and the team calendar change on their own.
- 1RequestMarion
- 2ApprovalYou
- 3UpdateLiberty Core
Employee's screenMarion RoseEmployeeNew leave requestBalance 14 days
1. Leave type
2. Dates · October 2026
MoTuWeThFrSaSu
other team absences your request
3. Duration0 working days— · weekends don't count
Pick a start day and an end day on the calendar.
Requests awaiting approval
0PendingAwaiting a decision
18ApprovedThis month
2RejectedThis month
No pending requests. Submit one to see it here.
Team calendar
Panos Seretis
Max CodyIn-browser demo — no data is sent anywhere.
The problem today
When leave lives in emails and spreadsheets
In most businesses a leave request starts as a message and ends up in a file that gets updated “when someone has time”. The manager can't see who else is off that week, the employee doesn't know how many days are left, and HR reconciles balances at the end of the year.
- Requests scattered across emails, chats and hallway conversations
- Leave balances that don't match between HR and the employee
- Approvals made without seeing who else is away
- Files updated by hand after every approval
What your business gets
Online leave requests
Every employee submits requests from their own account, with the right leave type and exact dates.
Manager approval
Pending requests in one list, approved or rejected in one click, with the decision visible to everyone involved.
Balances that update themselves
The available balance changes with every approved leave — no manual calculations.
Team leave calendar
Who is off and when, by department, so approvals are made with the full picture of coverage.
Status and history
Every request has a clear status — pending, approved, rejected — and a record of who decided and when.
No more spreadsheets and email
One source of truth for all leave, instead of files that are always a step behind.
The flow in Liberty Core
How the process works
EmployeeHR / ManagerLiberty Core
- Employee
Request
The employee picks a leave type and dates and immediately sees how many working days it covers.
- Liberty Core
Notification
The manager sees the request in their pending list, alongside the balance and the team's other absences.
- HR / Manager
Approve or reject
One action, a clear decision. The employee sees the status of their request without having to ask.
- Liberty Core
Automatic update
The balance is deducted, the leave appears on the team calendar and the action is recorded in the history.
One connected system
Part of the full Liberty Core platform
Leave doesn't work in isolation. An approved leave explains why someone hasn't started today and flows into their monthly hours. That's why it's connected to time tracking and to the team's attendance overview.
Change history, month lock & submission
Every process stays controlled and reliable.
Tamper-proof change history
Every action is recorded and never deleted — from a leave request to a session correction.
A timestamp on every action
The exact date and time of each change is stored with it.
Clear attribution
It's always visible who made a change, for which employee and what the previous value was.
Month lock
Once a month is over and checked, it's locked: employees can no longer change hours or absences — they send a correction request to HR.
Submission as a permanent record
When submitted, the month becomes final: no changes for anyone, not even HR.
Organised monthly records
Each month closes as a complete, checked set of data for every employee.
Related solutions
Leave is one of three everyday processes
It works together with working-time tracking and the team overview, in the same system.
Employee time trackingClock in and out with one tap, clean work sessions and a monthly view of the hours.See time trackingAttendance and absence trackingWho is working, who is away and why — today's picture of your team on one screen.See the team overview
Every feature is part of Liberty Core, the staff management software.
Frequently asked questions
It's software where employees submit leave requests, managers approve or reject them and balances update automatically. In Liberty Core the whole process happens online, with a team calendar and a history of every decision.
The manager or HR, depending on the roles you set up. The employee sees the status of their request as soon as a decision is made.
Yes. When a request is approved, the days are deducted from the available balance and the employee sees the updated figure in their account.
Yes. The team leave calendar shows absences by day and by department, so you decide with a clear view of coverage.
Yes — annual leave, sick leave, parental leave, election leave and marriage leave, as well as remote work. Each type is shown separately on the calendar and in the history.
Not freely. Once the month is locked, changes to absences go through a correction request to HR, and every action stays in the change history.
