Upload in batches
Up to five files at once, each with its own title and category, and progress per file.
New in Liberty Core
A digital file for every employee
Contracts, certificates and paperwork organised per employee. HR uploads them and finds them in seconds, everyone sees only their own — and every action stays in the history.
My documents4
Documents HR has uploaded for you. Only you and HR can see them.
Showing 4 of 4 documents
Pick a category or open a document.
Interactive demo
Upload, organise, find
Pick an employee, upload a document with a title and a category, and see where it appears: in the file HR sees, in the employee's “My documents” and in the activity history.
- 1Pick a file
- 2Click “Upload”
- 3Open it as the employee
New document
or try it with a ready-made file:
Employee folder4
Showing 4 of 4 documents
Employee's screenMarion RoseEmployeeMy documents4
Documents HR has uploaded for you. Only you and HR can see them.
Showing 4 of 4 documents
Coming soon: employees uploading documents themselves.
Activity history0
Every upload, opening and deletion is recorded here.
In-browser demo — no file is uploaded.
The problem today
When employee documents are everywhere
A contract in an email, a certificate in a shared folder, a payslip on HR's laptop. Every time someone needs a copy, a search begins — and nobody knows for sure who opened what.
- Contracts and paperwork spread across email, folders and paper
- Requests for copies that always go through HR
- Shared folders where everyone can see everything
- No record of who opened or deleted a document
What the file includes
Categories that make sense
Contracts, identity, health, certificates, payroll, policies — with payroll in monthly sub-folders.
Search in seconds
Find a document by its title or file name, across the whole folder.
Access only for those concerned
HR sees everyone's file; each employee only their own.
Open at any time
Employees open or download their contract without asking for a copy.
Every action in the history
Uploads, openings and deletions are recorded in Liberty Core's audit trail.
The flow in Liberty Core
How the file works
EmployeeHR / ManagerLiberty Core
- HR / Manager
Upload
HR picks the employee and uploads up to five files at once, each with its own title and category.
- Liberty Core
Organise
Each document goes into its category; payroll documents into monthly sub-folders.
- Employee
Access
Employees see their own documents on their profile and open them whenever they need to.
- Liberty Core
History
Every upload, opening and deletion is recorded, with who did it and when.
One connected system
Part of the full Liberty Core platform
The file sits on each employee's record, next to their hours, leave and attendance. HR doesn't open another tool for documents — everything is in the same system and the same activity history.
Change history, month lock & submission
Every process stays controlled and reliable.
Tamper-proof change history
Every action is recorded and never deleted — from a leave request to a session correction.
A timestamp on every action
The exact date and time of each change is stored with it.
Clear attribution
It's always visible who made a change, for which employee and what the previous value was.
Month lock
Once a month is over and checked, it's locked: employees can no longer change hours or absences — they send a correction request to HR.
Submission as a permanent record
When submitted, the month becomes final: no changes for anyone, not even HR.
Organised monthly records
Each month closes as a complete, checked set of data for every employee.
Related solutions
The file is part of each employee's everyday picture
Next to their hours, leave and attendance — in the same system.
Leave management softwareOnline leave requests, approval by the manager and balances that update themselves.See how leave worksEmployee time trackingClock in and out with one tap, clean work sessions and a monthly view of the hours.See time trackingAttendance and absence trackingWho is working, who is away and why — today's picture of your team on one screen.See the team overview
Every feature is part of Liberty Core, the staff management software.
Frequently asked questions
It's where each employee's documents are kept — contracts, certificates, paperwork, payslips. In Liberty Core they're organised per employee and per category, with access only for HR and the employee themselves.
Today, HR uploads documents for each employee. Employees uploading documents to their own file is coming soon.
No. Each employee sees only their own documents. HR sees everyone's file.
PDF, Word, Excel, JPG and PNG, up to 10 MB each. You can upload up to five files at a time.
Yes. Uploading, opening and deleting each document are recorded in the activity history, with who did it and when.
Payroll documents go into monthly sub-folders, so you quickly find the period you need.
